Job: Senior Administrative Assistant

Job Description

Job Type: Full time, Salaried

Wage: $40,000-$60,000/yr.

Location: Penrose, CO.

Job Description:

Estes Energetics, along with its subsidiary Goex Industries, is an American manufacturer of black powder, chemicals, and rocket motors. Our agile and experienced team is proud to make products that support the Department of Defense, strengthen domestic production, preserve history, serve hunting and shooting sports enthusiasts, and ignite a passion for rocketry in our youth. Whether we’re performing research into energetic materials and products, or standing up American-made production, count on us to find a solution. 

Summary

We’re seeking a highly organized and proactive Senior Administrative Assistant to support our executive team and oversee daily operations. The ideal candidate thrives in fast-paced environments, demonstrates exceptional communication skills, and brings a strong background in administrative skills and leadership. This role is vital to maintaining organization and efficiency while contributing to the smooth operation of the office. 

Executive Support 

• Provide high-level administrative support to the CEO, including calendar management and travel coordination 
• Prepare agendas and take minutes for Board meetings and weekly Senior Staff meetings 
• Collect and organize weekly reports from direct reports 
• Maintain short- and long-term task lists and follow-ups 

Office & Operations Management 

• Oversee general office operations and serve as the go-to resource for staff inquiries 
• Monitor office supply inventory and place orders as needed 
• Coordinate with IT and HR to ensure new hires are properly onboarded and equipped 
• Maintain documentation systems (electronic and hard copy) 
• Manage inbound and outbound phone calls and guest experience 

Scheduling & Coordination 

• Manage team calendars and appointments to optimize time management 
• Organize and coordinate meetings, including scheduling, agenda prep, and minute-taking 
• Plan and execute in-house and off-site team events and activities 
• Process Improvement & Cross-Functional Support 
• Identify opportunities for workflow and process improvements 
• Support cross-functional projects and startup-style initiatives 

Travel & Expense Management 

• Arrange travel logistics including flights, hotels, and car rentals 
• Prepare and submit expense reports 

Competencies, Experience, and Education   

• Minimum 7 years of experience in administrative support, office management, or executive operations
• Demonstrated expertise in managing executive calendars, coordinating office logistics, and supporting senior leadership
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines
• Strong written and verbal communication abilities, with attention to detail and clarity
• Proven ability to work independently while contributing to a collaborative team environment
• Proactive problem-solver with a self-starting attitude and a high level of initiative
• Experience handling sensitive and confidential information with professionalism and discretion
• Comfortable navigating fast-paced environments and adapting to shifting priorities

Work Environment

The work will primarily be in an office environment with some work in a manufacturing environment.

Physical Demands

• Sitting or standing at a desk and working on a computer.
• Occasional movement through a manufacturing environment.
• Use of personal protective equipment appropriate to the work location.

Travel

Travel may be expected between our Penrose and Pueblo locations

Position Type and Expected Hours of Work

This is a full-time position. Working a 9/80 schedule

Benefits

Estes Energetics maintains a comprehensive benefits package including:  

• Health insurance plan with medical, dental, and vision coverage  
• Life and disability insurance – 100% paid by company  
• 401(k) retirement plan – 7% match with vesting after 30 days
• Single, comprehensive paid time off (PTO) policy 
• 9 Paid Holidays

Work Authorization

Must be a US citizen or national, a lawful permanent resident, or a protected individual as defined in 8 USC 1324b.

Equal Employment Opportunity and Affirmative Action Program

Estes Energetics provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, sex, age, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Additional information is available at: https://www.dol.gov/agencies/ofccp/posters

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

**Disclaimer: The duties and responsibilities described above are not a comprehensive list and additional tasks may be assigned to the employee, time to time; the scope of the job may change as necessitated by business demands. Click “View Application” below for more detail on this specific job.