Job: Project Manager

Job Description

Job Type: Full time, Hourly

Wage: $19-$21/hr. 

Location: Salida, CO.

Job Description

Under the supervision of the CCECC Director, the Project Manager supports the implementation of activities established by the Chaffee County Early Childhood Council such as improving local systems that support young children’s social, emotional, and mental health as well as areas related to young children’s school readiness. The primary duties of the project manager include running CCECC’s scholarship program, event planning, and marketing for all CCECC-sponsored events and programs, and operating as CCECC’s Quality Improvement Navigator. The Project Manager also assumes other administrative duties to assist the Council Director in implementing and executing the strategic plan such as fiscal management, ordering, data collection, and creating meeting minutes for all CCECC meetings and workgroups as well as other duties as assigned.

Essential Duties and Responsibilities

CCECC Scholarship Program:

• Conduct outreach to licensed programs notifying them of the CCECC scholarship program 1-2 months before the start of each semester (fall, spring, and summer).
• Follow academic calendars for Colorado Mountain College and Front Range Community College closely to keep up with changes and important dates for CCECC Scholars.
• Send CCECC Scholarship Applications to interested early childhood professionals and send completed applications to CCECC Board Chair for approval.
• Collect letters of agreement and any other necessary paperwork needed from CCECC Scholars and notify them of important deadlines for registering for and/or dropping classes.
• Make tuition payments to colleges for CCECC Scholars each semester.
• Track Scholars and classes taken each semester to keep CCECC data current.

Marketing and Event Planning:

• Manage logistics for CCECC-sponsored training and events including identifying and engaging venues to meet CCECC needs and budget, and place pre-approved orders for food and supplies.
• Create flyers and other marketing materials to conduct necessary outreach to inform providers and the public of CCECC events and programs using email, social media, local newspapers, and Chambers of Commerce.
• Provide staff support at events including set up, sign-in/registration, clean up, printing materials, food pick up, and creation and distribution of training certificates.
• Make travel and lodging arrangements for out-of-county training and out-of-county trainers coming to Chaffee.
• Send out surveys to all participants helping CCECC collect necessary data for grant reports and improving future events.

Quality Improvement Navigation:

• Provide technical assistance to early care and education providers regarding program quality.
• Provide technical assistance to sites entering and working with Colorado Shines QRIS and EC Connect systems.
• Perform readiness assessments for all programs applying for Quality Improvement funding.
• Review Quality Improvement Plans with providers to establish a timeline to submit applications for levels 3-5.
• Coordinate coaching, assessment, and consultation services for programs engaged in the level 3-5 rating process.
• Provide technical assistance to sites making Quality Improvement purchases and Emerging and Expanding Grant purchases and help prioritize usage of funds based on provider sites’ Quality Improvement Plan (QIP) and/or the purpose of the grant funds.
• Collect, maintain, and report data from training, assessment, and coaching activities for local record keeping and statewide requirements including quarterly reporting.
• Recruit early childhood providers to participate in Quality Improvement activities.
• Participate in planning meetings to implement work plans from Quality Improvement grants.
• Partner with other early childhood evaluation professionals and coaches, and act as a liaison with the Colorado Department of Early Childhood QRIS specialist.
• Partner with licensing specialist regarding provider engagement and Colorado Shines where appropriate to coordinate Quality Improvement activities.

Fiscal Management:

• Monthly preparation of personnel, vendor, and independent contractor invoices and associated coversheets for the CPA to enter in QuickBooks including accurately assigning budget class/grant source and line items to vendor invoices and making multiple copies of invoices and documentation for CPA and CCECC files.
• Checking monthly invoiced amounts from vendors are accurately entered by class and amount in QuickBooks.
• Keeping grant and organizational budgets updated.
• Preparing and submitting grant invoice tracking forms and reimbursement requests.
• Review bank statements monthly including checking and debit transactions and inform the CCECC Director of outstanding checks.

Minimum Qualifications:

• Associates degree (AA) or equivalent in a relevant field
• Two years of experience in early childhood
• Previous experience bookkeeping for non-profit or other types of organizations
• Proficient in QuickBooks, Canva, Excel, Word, PowerPoint, Google Docs, social media, and email
• Comfortable in a virtual meeting space
• Proven ability to coordinate multiple projects
• Excellent communication and collaboration skills

Preferred Qualifications:

• BA in ECE or related field
• At least three years of experience as a family childcare provider, early education teacher, and/or in an administrative capacity
• Familiarity with Colorado Childcare Licensing Regulations and Colorado Shines
• Previous experience marketing for non-profits or other types of organizations
• Ability to be objective and mediate challenging situations
• Ability to analyze and synthesize complex information
• Ability to plan and complete projects within designated timeframes
• Ability to work independently and collaboratively in a fast-paced, demanding, and complex environment with the ability to manage change situations and priorities
• Ability to work with a diverse client base

Benefits:

• Flexible schedule
• Paid time off

Schedule: Monday to Friday 

**Disclaimer: The duties and responsibilities described above are not a comprehensive list and additional tasks may be assigned to the employee, time to time; the scope of the job may change as necessitated by business demands. Click “View Application” below for more detail on this specific job.