Fading West exists to build thriving and connected communities by reimagining the construction industry. Our vision is to eliminate the housing crisis for the workforce and the communities they serve. Our mission is to create attainable, high-quality, architecturally interesting, diverse communities for the workforce. To accomplish this, we fully integrate design, development, manufacturing, and construction in a single LEAN value stream.

CORE VALUES

• We Care for People
• We Keep Our Promises
• We Hate Waste
• We Love Challenges
• We Simplify & Standardize
• We Excel & Outperform

OUR CULTURE

Strong Work Ethic, Fun, Learning, and Humility 

• Fading West employees:
  • do not need to be managed
  • consistently impress the team with their insights and output
  • are wicked smart but don’t take themselves too seriously
  • have a passion for the company’s success without ego or pride in ownership
  • are teachable, collaborative, and committed to continual learning, growth, and personal development

Problem-Solving in a Challenging, Changing, and Flexible Organization

• Fading West employees:
  • Challenge the norms and think outside the box
  • enjoy the excitement of figuring out the “how” that accomplishes the “what” we are trying to achieve

Manage Complexity and Simplify Systems

• Fading West employees:
  • enjoy managing complexity to create efficient systems and processes that reduce waste and increase simplicity

Strategic Visionary Thinking

• Fading West employees:
  • Help develop strategies to achieve the objectives of the business plan to maximize return and minimize risk

Relationships and Mission

• Fading West employees:
  • Place a high value on relationships
  • Are discerning, highly relational, people connectors
  • Promote and maintain Fading West’s core values and mission statement
  • Are inclusive and build a culture where difference and creativity are valued
  • Believe diversity drives innovation

POSITION SUMMARY

The Personal Assistant to the CEO and Administrative Specialist will contribute to the Fading West team by being a critical support resource to the CEO, Chief of Staff, other leadership positions across the organization, and general office responsibilities. This person will be integral to the effective organization and communication within the Fading West offices.  The role is a combination of roughly 60% administrative specialist work and 40% personal assistant work. Both are integral to allowing the CEO to become the most productive he can be.

Responsibilities

• Manage CEO’s Communications: 

• Communicating on the CEO’s behalf both internally and externally 

• Read, organize, and appropriately address communication across channel on behalf of the CEO. 

• Manage CEO’s Schedule: 

• Help the CEO achieve his “ideal week” 

• Manage meetings including preparing agendas, prepping CEO for the meeting’s agenda, taking notes, and distributing action items. 

• Complex calendar management and scheduling (both personally and professionally) on behalf of the CEO and occasionally other C-level executives. 

• Making sure the CEO is on-schedule each day 

• Various Tasks: 

• Running errands and attending in-person meetings 

• Varying professional administrative tasks including, but not limited to, booking appointments, paying bills, coordinating travel, and various purchasing, etc. 

• Manage all field requests such as speaking engagements, interviews, memberships, etc. 

• Weekly expense reporting on behalf of the CEO and other C-level executives 

• Ensure the CEO schedule is managed and kept 

• Manage CEO’s LinkedIn 

• Personal Assistant Tasks: 

• Coordinate personal travel for CEO and family 

• Local errands and make appointments as needed (car, medical, house, etc.) 

• Occasional and periodic off hours work and coordination 

• Manage incoming mail 

• Proactively seeking out any task that will reduce the CEO’s to-do list 

• Other tasks as assigned 

• General Office Support 

• Supply ordering 

• Answering company main line when needed 

• Working lunch meetings planning  

• Other tasks as assigned  

• Make the CEO the best that they can be: 

• Helping CEO remember names, faces, and organizations both internal and external 

• Remind CEO of important professional and personal events 

Qualifications

• Professional and polite demeanor 

• Strong customer service and interpersonal skills 

• Ability to use discretion pertaining to matters of confidential nature 

• Attention to detail is a must 

• Must be comfortable multi-tasking with the ability to prioritize 

• Experience in a professional, fast paced work environment 

• Notary is a plus (if not, will be included in training) 

• Proactive management skills 

• Exceptional with people and navigating a professional workplace and industry 

• Demonstrated ability to manage high level communication and scheduling. 

• Proficient in Microsoft Suite and the ability to function across a variety of platforms as needed 

 The Ideal Candidate...

• Warm, welcoming, and service minded attitude: As PA/Admin Specialist you will be a “face” of the company and represent the CEO to many different groups - employees, suppliers, clients, lenders, investors, and governmental officials.  We strive to make each interaction positive and memorable. 

• Attention to Detail: The CEO’s PA/Admin Specialist will have a high attention to detail and accuracy and proactively make decision and anticipate needs. 

• Quality Communication: The PA/Admin Specialist must be an excellent communicator.  You will manage all communication with the CEO including email and phone calls.  You must also be able to track communication (and be very responsive) across multiple channels.  

• High Level of Discretion: Since our PA/Admin Specialist will regularly work with confidential information - discretion and sensitivity is a must.  

• Team Player: In addition to working directly with the CEO, the PA/Admin Specialist will also work with members of the Executive Team.  You will need to be able to work well in a fast-paced team environment, maintaining a can-do spirit, and not complaining, making excuses, or gossiping. 

• Affinity for Technology: Our PA/Admin Specialist will be a technologically savvy PC user and will not be intimidated by learning new technology.  

• Teachable and Continual Learning:  You must be teachable, collaborative and committed to continual learning and personal development.   

• Relationships and Mission: We place high value on relationships and team culture.  You must be highly relational, a connector of people, and discerning.  Our team members will promote, enhance and maintain Fading West’s core values and mission statement. 

• In-Person (Can be hybrid under certain circumstances)  

• This role requires signing a confidentiality agreement, intellectual property rights agreement, and non-disclosure agreement  

• Background check results that meet Fading West’s standards 

• Reference check that speaks to the positive character of the applicant 

• May be required to regularly stand, sit, or walk for long periods of time, lift or carry more than 50 pounds, climb/balance on stairs or ladders, stoop, kneel, and crouch 

• Must be competent and comfortable in basic computer skills and navigating modern technology 

BENEFITS SUMMARY
(Offered to all full-time employees (30+ hours/week))

• Health Benefits (Portion of monthly premiums paid by employer)
  • Medical (Cigna)
    • Choice between two plans
      • High deductible plan with $3200 for individuals and $6200 for families w/ HSA
      • PPO Plan with $1500 deductible for individuals and $3500 for families
  • Direct Primary Care Medical Option
  • Dental (Delta Dental)
  • Vision (VSP)
• 401(K) (Fidelity)
  • 4% Employer Match
• Auxiliary Benefits
  • Long Term Disability (fully employee paid)
  • Life Insurance (fully employee paid)
  • Employee Assistance Program
  • Health and Fitness Re-imbursement ($250 / year)
  • Local Gym Discount

• Paid Time Off (PTO)
  • Vacation (2 weeks per year)
  • Personal days (6 days per year) 
  • Sick days 
  • Paid holidays
  • Supplemental parental leave (In addition to CO FAMLI Act) 

Fading West Development LLC and all its wholly owned subsidiaries
are equal opportunity employers