Job: Payroll Clerk/Bookkeeper

Job Description

Job Type: Full time, Hourly

Wage: $23.97-$32.44/hr.

Location: Florence, CO.

Job Description:

Under the direct supervision of Director of Business Services, to administer the school district's payroll function, including developing reporting procedures and internal controls; implementing procedures and processes; ensuring the accuracy of payroll-related data and compliance with school district and regulatory agency requirements and guidelines.

Essential Functions

• Inputs and processes payroll information in accordance with established practices; assuring accurate program and funds distribution for timely and accurate payment of district employees.
• Authorizes manual payroll checks for the purpose of resolving problems and meeting special compensation requirements.
• Inputs and maintains all information into the payroll processing system regarding federal and state taxes, as well as all deductions (e.g., retirement, health insurance, dues).
• Sets up and maintains direct deposit system to ensure proper deposits of payroll checks.
• Coordinates with district personnel for the purpose of setting up and maintaining payroll services and/or programs.
• Develops reporting procedures and internal controls for timely and accurate completion of municipal (town), federal and state reporting requirements.
• Implements assigned programs and projects for the purpose of conforming to administrative, state and/or federal requirements.
• Researches discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and implementing corrective measures, as necessary.
• Updates payroll information (e.g., changes to wages/salaries, deductions) annually as needed.
• Prepares and distributes all annual tax information (i.e., W-2 statements).
• Maintain Timesheets in Time and Attendance Frontline
• Inputs information regarding attendance for posting and reporting in Infinite Visions and Absence Management Frontline.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.
                Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.
 
Equipment

• Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
• Uses calculating devices.

Knowledge, Skills and Abilities

• Knowledge of federal and state wage and hour laws, and related regulations.
• Knowledge of accounting and bookkeeping principles.
• Organizational and time management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
• Ability to problem-solve job-related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding school district financial and other information.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Physical and Mental Demands, Work Hazards

• Works in standard office building environments.
• See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.  Typical qualifications would be equivalent to:

• Associates or Bachelor's Degree in Accounting or related field, with course work in business, math, accounting, bookkeeping and record keeping.
• Some successful payroll processing experience preferred.

SALARY & BENEFITS:

• 195-Day annual contract
• 9 Hour Work Day / 4 Day Work Week
• Salary according to the Classified Salary Schedule
• Insurance benefits according to the Classified Handbook
• Leave days according to the Classified Handbook
• P.E.R.A., disability and life insurance

Fremont RE-2 School District does not discriminate on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion or need for special education services, access to, treatment or employment in its educational programs or activities.  Additionally, a lack of English language skills is not a barrier to admission or participation in activities. The following individuals have been designated to handle inquiries regarding the non-discrimination policies: Dr. Brenda Krage, Superintendent, and EEO/Affirmative Action/Title IX/Section 504 Compliance Officer for complaints involving employees, and Jason Cellan, Title IX Compliance Officer for complaints involving students.  Both individuals can be located at 403 W. 5th Street, Florence, Colorado, 81226. (719) 784-6312.  Complaint procedures have been established for students, parents, employees, and members of the public. (Policy AC, AC-R, AC-E-1, AC-E-2)

**Disclaimer: The duties and responsibilities described above are not a comprehensive list and additional tasks may be assigned to the employee, time to time; the scope of the job may change as necessitated by business demands. Click “View Application” below for more detail on this specific job.