Job: Office Manager

Job Description

Job Type: Full time, Part time, Hourly

Wage: $20.72-$27.46/hr. 

Location: Westcliffe, CO.

Job Description

Upholds the Vision, Mission, and Core Values of the company. The primary Responsibility of the Office Manager is to coordinate the office functions including any office paperwork, vendor information, schedules, and other clerical duties as well as to record financial information such as income and expenses, reconcile bank statements, and process invoices.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Reconcile the Ace statement
• Complete all payables related to insurance, workers’ compensation and human resources
• Prepare deposits and do banking.
• Enter all receivables in customer accounts or direct GL entry
• Coordinate all insurance issues, health, state, federal and workman’s compensation.
• Liaise with brokers on enrollments, waivers, and terminations.
• File workers’ compensation first report of injury and monthly payroll reports
• Submit all drug tests for pre-employment
• Verify that all paperwork is submitted with each new hire, enter into systems and file according to guidelines
• Post all law posters and company policies
• Reconcile all cash tills for cash over and shorts for cashiers and record deposits
• Prepare and close the payables, receivables, and daily sales for posting to the general ledger or the accountant Post journal entries
• Verify and balance receipts
• Manage and reconcile bankcard receipts
• Send customer statements, post customer payments and maintain customer relations
• Make daily deposits
• Process payroll and post transactions
• Reconcile General Ledger to Inventory
• Reconcile Purchase orders
• Asset tracking such as purchase, registration, payment, dispensation, etc.
• Complete payables for vendors, contact laborers, operating expenses
• Credit Management such as credit applications, credit checks, viability, account set up and maintenance, collection, and RAG report analysis.
• Keep tax documentation current
• Procure office supplies for the entire store Manage employee files and track equipment, clothing, locker, and key distribution
• Complete proper procedures as assigned by accountant for month and end of year closing
• Annual audits for commercial insurance and worker’s compensation insurance
• Answer phone calls and handle appropriately
• Troubleshoot Epicor issues related to accounting and customer and vendor maintenance

MINIMUM REQUIREMENTS

The minimum requirements for this position include:

Education/Training:

• College degree or equivalent.
• Strong familiarity of general office administration.
• Possess a vast knowledge of accounting or have attended relevant accounting courses along with a willingness to learn
• Experience in a retail environment either in marketing, sales, accounting, bookkeeping, or back office.

Skills/Knowledge:

• Proficient in MS Windows, MS Word, Excel, and other proprietary software.
• Excellent quantitative and computer skills.
• Analytical and mathematical knowledge with the ability to make sound decisions
• Knowledge of retail computer systems and electronic cash registers preferred
• Knowledge of MS Word, Excel, or other spreadsheet software with an ongoing willingness to learn preferred
• Excellent communication skills, exceptional organizational ability, high attention to detail, and ability to multi-task
• Ability and willingness to work flexible hours including evenings, weekends, and holidays to meet the needs of the business
• A minimum of 30 hours of continuing education directly related to this position is required annually.

Job responsibilities may change based on the needs of the business.

Additional Info

As an employee of Valley Ace Hardware, you are also eligible for our in store discount following your 90 day probationary period. For Full-Time Regular employment, the benefits program include: Sick Time, Vacation Time, Holidays, Medical Insurance, Life Insurance, AD D, Long Term Disability, and 401(k). These programs will be described in more detail in the Associate Handbook.

**Disclaimer: The duties and responsibilities described above are not a comprehensive list and additional tasks may be assigned to the employee, time to time; the scope of the job may change as necessitated by business demands. Click “View Application” below for more detail on this specific job.