Job Description
Job Type: Part time, Hourly
Wage: $20.44-$27.25/hr.
Location: Delta, CO.
Job Description:
Under the direct supervision of the City Clerk/Court Administrator and in his/her absence the City Manager, carries out varied administrative duties involved with the operations at Municipal Court. With the assistance of the City Clerk/Court Administrator and with direction from the Municipal Court Judge, performs a wide variety of quasi-administrative work in preparation and participation in municipal court.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Respond to general and specific inquiries from customers regarding ordinance, regulations, policies, and procedures pertinent to area of assignment.
- Research and respond to inquiries; direct customers to appropriate City divisions/departments.
- Provide customer service in the areas of municipal court services; process tickets and payments; coordinate court appearances.
- Maintain scheduling and administrative documentation related to municipal court; schedule conferences and court dockets; prepare various documents including warrants, and minute orders; monitor and track payments scheduled for restitution or fines; document and track court orders.
- Provide case management for a variety of municipal court functions; coordinate with other staff and outside agencies.;
- Coordinate video arraignment; assist Municipal Judge in the proceedings of the Court.
- Prepare and process a wide variety of legal documents and forms issued by the Court including warrants, subpoenas, summons, holds, and other necessary documents; recommend revisions to forms and documents as needed; generate and modify report documents; retrieve various levels of information using assigned software systems.
- Performs duties and responsibilities of the Court Administrator as needed Court proceedings and is the lead Court Clerk.
- Maintains court statistics and prepares and submits periodic reports.
- Prepares for jury trials; seals court records as ordered by court; directs payment of fines to Cashier; and other duties as assigned.
- Perform other duties of a similar nature or level.
OTHER DUTIES INCLUDE: performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Basic knowledge of general office procedures and methods.
- Basic knowledge of Applicable Federal, State and local codes, laws and regulations.
- Basic knowledge of computer operations.
- Basic knowledge of municipal court operations.
- Working knowledge of rules and procedures for municipal court proceedings.
- Ability to operate standard office equipment.
- Ability to Establish and maintain accurate records, logs, and files.
- Ability to perform accurate data entry and typing.
- Ability to perform sedentary physical work and lift and carry up to 25 pounds.
- Ability to stand, sit, walk, pinch, grasp, bend and perform a variety of similar body movements.
- Ability to talk and hear in person and by phone.
- Ability to Communicate clearly and concisely, both orally and in writing.
- Ability to see and read records, reports, mail and other information.
- Ability to establish and maintain effective working relationships with employees, officials and the public.
- Must possess a valid Colorado driver’s license. Will be required to successfully pass a background check and pre-employment drug screen.
EDUCATION and/or EXPERIENCE
- Any combination of experience and training equivalent to a high school degree
- College course work in business, public or judicial administration; and two (2) years progressively responsible experience in clerical administration.
LANGUAGE SKILLS
- Proficient in English. Other languages helpful.
MATHEMATICAL SKILLS
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to perform sedentary physical work and lift and carry up to 25 pounds.
- Ability to stand, climb, twist, kneel, bend, ride, walk, sit, reach, pick, pinch, and perform a variety of similar body movements.
- Ability to see and read instructions, read and file legal documents, observing and assisting the public in municipal court
- Possess hand/eye/foot coordination adequate to use office equipment, computer, typewriter and Dictaphone.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to work in an office/court atmosphere with many distractions.
- Must be able to work in public with multi-conversations keeping the ability to concentrate on the tasks at hand.
- Working schedule/days may vary.
- Work hours will be 25-29 hours per week depending on Court requirements.
Send resume or apply to: [email protected] or mail/drop off to 360 Main St Delta, CO 81416. EOE.
**Disclaimer: The duties and responsibilities described above are not a comprehensive list and additional tasks may be assigned to the employee, time to time; the scope of the job may change as necessitated by business demands. Click “View Application” below for more detail on this specific job.
