Job: Administrative Assistant to the Superintendent and School Board

Job Description

Job Type: Full time, Hourly

Wage: $22.40-$30.32/hr.

Location: Florence, CO.

Job Description:

Qualifications:

• High school diploma
• Preference will be given to candidates with post secondary education, previous office experience, and/or experience working in an educational setting

Reports To: Superintendent

Job Summary:

Fremont RE-2 School District is looking for an Administrative Assistant to the Superintendent and School Board who is a multi-tasker with excellent communication skills, professional, polite and attentive while also being accurate.

Skills:

1. Skilled in use of computer business programs.

2. Demonstrates organizational skills, efficiency and ability to work under pressure of deadlines

. 3. Demonstrates effective staff and public relations skills. Strong customer relations skills.

4. Willingness to take direction from supervisors.

5. Demonstrates a high level of confidentiality and professionalism.

Duties and Responsibilities:

• Serve as the secretary to the Superintendent, including appointments, keeping his/her calendar updated, maintaining correspondence as instructed and assisting with planning and organizing District activities and events.
• Serve as the secretary to the Board of Education, including recording minutes of all meetings and work sessions, preparing agendas, minutes and attachments for Board meetings; contacting Board members regarding meeting cancellations, special meetings and work sessions; and making arrangements and ordering food for Board meetings and retreats.
• Manage School Board Policies by making contact with Colorado Association of School Boards regarding sample policies; contacting District’s legal counsel when necessary regarding laws pertaining to specific policies, procedures and state laws; drafting Board policy revisions and new policies as instructed by the Superintendent and Board; and maintaining a current copy of the District policy manual online.
• Serves as liaison to the public in regard to Board of Education policies, procedures and records.
• Answer phones, greet visitors, answer questions, and provide information to callers and visitors.
• Act as the designated election official during all District Elections including candidate elections and District Mill levies and bond issues.
• Work with Fremont County, El Paso County and Custer County Clerk’s office to organize elections.
• Distribute candidate petitions and information regarding election to prospective candidates.
• Check the accuracy of petitions at the County Clerk’s Office.
• Maintain a strict schedule for election as required by State law.
• Manage district web pages, social media and the district calendar in order to keep it up to date and aligned with current needs of the district.
• Prepare materials needed for meetings, procedures and events.
• Assist with the Master Agreement, Classified Employee Mutual Consent and Student Code of Conduct Handbooks.
• Maintain Frontline Recruiting and Hiring Software for posting jobs, updating applications, job descriptions and hiring candidates.
• Maintaining District personnel records.
• Processing evaluations, contracts, and memorandums of employment, extra duty assignments, staff licensing, certificates and correspondence. Input and maintain employee databases within Infinite Campus and Infinite Visions; assist with the CDE HR Report. Develop and maintain District Instructional Calendar and all employee work calendars
• Develop and send District newsletters and announcements through Constant Contact and/or School Messenger.
• Maintain District mailing and postage machine
• Maintain District system for building alarm codes
• Responsible for notifying the news stations using Flash Alert about school delays, emergencies or closings

SALARY AND BENEFITS:

• 195 day contract at 9 hours a day / 4 day school week
• Salary according to the Classified Salary Schedule (5 years’ experience for same work related experience given)
• Board meeting time is compensatory
• District provided benefit package valuing $4,944 to include health, vision, dental and life insurance Leave days according to the Classified Handbook
• PERA retirement program

Fremont RE-2 School District does not discriminate on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion or need for special education services, access to, treatment or employment in its educational programs or activities. Additionally, a lack of English language skills is not a barrier to admission or participation in activities. The following individuals have been designated to handle inquiries regarding the non-discrimination policies: Dr. Brenda Krage, Superintendent, and EEO/Affirmative Action/Title IX/Section 504 Compliance Officer for complaints involving employees, and Jason Cellan, Title IX Compliance Officer for complaints involving students. Both individuals can be located at 403 W. 5th Street, Florence, Colorado, 81226. (719) 784-6312. Complaint procedures have been established for students, parents, employees, and members of the public. (Policy AC, AC-R, AC-E-1, AC-E-2)

**Disclaimer: The duties and responsibilities described above are not a comprehensive list and additional tasks may be assigned to the employee, time to time; the scope of the job may change as necessitated by business demands. Click “View Application” below for more detail on this specific job.