Job: Administrative Assistant

Job Description

Job Type: Full time, Hourly

Wage: $49,612-$57,415/yr.

Location: Leadville, CO.

Job Description

Work will generally be performed at the Lake County Sheriff's Office, 505 Harrison Ave, with flexible hours as long as the office is open and available to the public from 8:00 am to 5:00 pm Monday through Friday.

Position Summary
The Administrative Assistant is responsible for administrative support activities. Prepare forms and reports. Monitors the flow of paperwork and files. Facilitate communication between staff. Coordinates staff meetings. Participates in meetings with various divisions. Performs a variety of administrative tasks for the department and division.

Lake County Benefits:

• Paid Vacation, Sick Leave, Personal Days
• Generous paid Holiday package with at least 12 paid holidays each year
• Employer-Sponsored Medical and Dental Insurance Plans
• 100% Employer Paid Vision Plan
• Flexible Spending Account
• Health Reimbursement Account
• Employer-Sponsored Short-Term Disability Insurance
• 100% Employer Paid Long-Term Disability Insurance
• 100% Employer Paid Term Life Insurance
• Supplemental Life Insurance Plans
• 401(a) and 457(b) Retirement Plans with a 9% Employer Match
• Employee Assistance Program
• Continued education opportunities with department approval
• Discounts on concerts, major sporting events, electronics, travel, cars and more!

General Duties and Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This list may not be inclusive of the total scope of job functions to be performed. Expectations, Duties, Responsibilities, and Qualifications may be added, deleted, or modified at any time. Duties listed on this job description are intended only as illustrations of the various types of work performed. Omission of specific statements of duties does not exclude them if the work is similar, related, or a logical assignment to the position. Must be able to perform all essential duties of the position with or without reasonable accommodations.
Essential Duties

• Able to properly handle sensitive, protected, and classified documents and information.
• Demonstrate knowledge of principles and practice of budget preparation and administration. Will work with the Sheriff/Undersheriff to prepare a preliminary draft budget including projected income and expenses. Will advise the Sheriff/Undersheriff of the status of the budget through the year.
• Demonstrate the ability to interpret, apply, and research Federal, State and Local Policies, laws and regulations pertaining to special districts and ensure district compliance with these laws and regulations.
• The ability to prepare clear and concise reports and to communicate clearly and concisely, both orally and written.
• Assists individuals that walk into the office with a variety of Sheriff's Office responsibilities including concealed handgun permit (CHP), request for records, civil process, and general information.
• Maintain agency records.
• Utilize and maintain procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Process and maintain records requests.
• Process and maintain Civil Process service.
• Have the ability and demonstrate knowledge of office procedures and equipment including computers and related typing/word processing, maintain office files, order office supplies and other clerical duties, including sending and retrieving of the office mail. Processing of office payroll including all state and federal reports and appropriate tax payments.
• Establish and maintain effective working relationships with those contacted in the course of work, to include staff, other entities, and citizens.
• Coordinate and maintain the monthly income and expenditures which includes, but not limited to, the processing of office deposits, checks, financial reports, reconciling accounts and processing invoices. Essentially accounts payable and receivables.
• Reports to and takes direction from the Sheriff/Undersheriff/Operational Support Director.
• Successfully perform work in a variety of clerical and office duties to assist with the day-to-day operation of the Lake County Sheriff's Office.
• Duties are complex in nature and present problems which may require the formulation of Sheriff's Office policy.
• Lack of judgement or prudence in the performance of duties may cause discomfiture to the Sheriff's Office or danger to the citizens.
• Must maintain strict confidentiality regarding all information relating to Lake County Sheriff's Office.
• Process internal employment paperwork, including but not limited to, new hire paperwork, timecards, benefit information, and other general tasks.
• Oversee and administer the CHP program.

Supervisory Responsibilities

• Not Applicable

Requirements

• High School Diploma or equivalent (G.E.D.) required.
• College education preferred but not required.

Qualifications

• Must pass a background check and a drug screen.
• Must not have any felony convictions. Committed no felonies, including illegal drug use, in the past three years.
• Must not have any domestic violence offense related convictions or domestic violence related restraining orders in effect.
• Must not have any DUI/DWAI convictions or driver’s license suspensions or revocations within 24 months of the application or more than one DUI/DWAI conviction in a lifetime.
• A history of excessive use of illegal drugs, or other offenses could disqualify an applicant.
• Must have a good driving record.
• Must be a resident of Colorado and possess a Colorado Driver’s License at the time of appointment

Knowledge, skills, and abilities required in tasks related to supporting an office

• Must be able to complete and meet our training requirements/expectations
• Must have the ability to accurately perceive, soundly reason, and correctly judge situations, occurrences, and circumstances.
• Must possess good communication skills and be able to express clearly and precisely, orally and in writing.
• Must have a great deal of initiative and tenacity to actively influence events rather than passively accepting them.
• Must have a proper degree of stress-tolerance, including stability and the ability to perform under pressure.
• Must have the personality traits conducive to working with superiors, peers, subordinates, and members of various socio-economic and cultural backgrounds.
• Must possess the following personality traits: maturity, honesty, integrity, adaptability, sensitivity, compassion, common sense, good self-esteem, patience, wisdom, reliability, self-discipline, creativity, fortitude, assertiveness, pride in work, initiative, problem-solving skills, and dedication to public service.
• Preferred bilingual in English and Spanish.

Physical Activity & Work Environment

• Sitting - More than 50% of the time
• Walking - Less than 50% of the time
• Standing - Less than 50% of the time
• Using hands/fingers to feel or handle items - More than 50% of the time
• Reaching, pushing, or pulling with arms/hands - More than 50% of the time
• Climbing - Less than 50% of the time
• Balancing - Less than 50% of the time
• Kneeling, crawling, or crouching - Less than 50% of the time
• Talking or hearing - More than 50% of the time
• Tasting or smelling - Less than 50% of the time
• Lifting, moving, or exerting force of up to 10 lbs. - Less than 50% of the time
• Lifting, moving, or exerting force of up to 25 lbs. - Less than 50% of the time
• Lifting, moving, or exerting force of up to 50 lbs. - Less than 50% of the time
• Lifting, moving, or exerting force of up to 100 lbs. - Less than 50% of the time
• Lifting, moving, or exerting force of more than to 100 lbs. - Less than 50% of the time
• Seeing up close - More than 50% of the time
• Seeing long distances - Less than 50% of the time
• Seeing color - More than 50% of the time
• Use of peripheral vision - Less than 50% of the time
• Perceiving depth - Less than 50% of the time
• Adjusting and focusing vision - More than 50% of the time
• Working indoors in an office environment - More than 50% of the time
• Working in a loud environment - Less than 50% of the time

EOE Statement
Lake County is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, creed, religion, sex, national origin, sexual orientation, disability, or veteran status. Assistance or accommodation during the application process due to a disability is available upon request.

EOE Statement

Lake County is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, creed, religion, sex, national origin, sexual orientation, disability, or veteran status. Assistance or accommodation during the application process due to a disability is available upon request.

Notice of Work Authorization Requirement

Applicants must be authorized to lawfully work for any employer in the United States. Lake County is unable to sponsor or take over sponsorship of an employment Visa.

Notice of Emergency/Disaster Responsibilities

All Lake County Employees may be required to work as a Disaster Service Worker when a local declaration of emergency or disaster is declared by the Board of County Commissioners. To be prepared for this role, all employees and emergency service function (ESF) leads will attend emergency management trainings and exercises as requested by the Director of Emergency Management. With advanced notification from OEM, employees will make reasonable efforts to attend training events in coordination with other employees and supervisors.

Other Duties

Please note that this job description does not intend to cover or contain a full comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Expected Duration of the Application Process

Due to the nature of the application and selection process for Lake County full-time positions, applicants can reasonably expect the application process to take a significant amount of time to complete before a decision is made to hire or not to hire. Typically, it takes approximately two (2) to four (4) weeks from the date of application to complete the entire selection process. The length of time it takes to complete the process can vary depending on a variety of factors. Please note that this is an estimated duration of the selection process.

**Disclaimer: The duties and responsibilities described above are not a comprehensive list and additional tasks may be assigned to the employee, time to time; the scope of the job may change as necessitated by business demands. Click “Visit” below for more detail on this specific job.