Job: Accounts Payable/Payroll Specialist

Join our dynamic team as an Accounts Payable Specialist and assist in managing general accounting operations for an amazing non-profit agency that provides services and supports to adults with intellectual and developmental disabilities and children and families in Fremont and Chaffee County.  This role requires exceptional analytical skills, a  comprehensive understanding of accounting principles, and meticulous  attention to detail to ensure accurate reporting across all areas.  

The ideal candidate for this position will have previous Accounts Payable experience, is detail-oriented, comes with a positive attitude, and has strong organizational skills. They are proficient with computers and the internet, including accounting software such as Sage, Paylocity, and Microsoft Office Suite (Word, Excel, and Outlook).  

This is not a remote position.

POSITION SUMMARY: 

Under   the general supervision of the Chief Financial Officer, the Accounts   Payable/Payroll clerk performs accounts payable and payroll functions by   established policies and procedures for the agency. Responsible for the   accurate verification of vendor invoices for purchases and timely processing of payments. Is responsible for acting as a resource to managers/supervisors   regarding Starpoint pay practices and payroll processing guidelines. 

CORE RESPONSIBILITIES: 

• Perform general A/P and Payroll duties including opening mail, matching invoices, and reconciling statements along with the processing of Payroll and A/P.
• Data entry  of accounts payable and payroll information.
• Knowledge of GL accounts to charge expenses to the appropriate cost centers.
• Provide   support for the end-of-year audits by gathering information and helping with   preparation for these audits.
• Maintain   accurate records and/or documentation.
• Receive and   verify invoices for goods and services.
• Verify that   transactions comply with financial policies and procedures.
• Obtain and   maintain vendor W-9 files.
• Prepare and   submit 1099’s annually.
• Prepare   batches of invoices for data entry.
• Review   invoice coding for accuracy and compliance.
• Process and   verify payment of invoices on a timely basis.
• Reconcile   vendor statements monthly.
• Manage   monthly vendor payments.
• Prepare   manual checks when required.
• Maintain   vendor files - alphabetically, by year.
• Cross-train   as needed. 
• Ensure the   amounts and details are accurate. 
• File and   organize payroll documents. 
• Organize   and prepare pay period, monthly and annual payroll reports, and documents.
• Assist   employees with questions about their wages, taxes, and/or deductions listed   on their remuneration statements.
• Prepare   employee records for payroll processing in payroll systems utilized.
• Process all   Starpoint requests for manual payroll checks verifying all wages and   deductions required, including processing stop payments on lost paychecks and   reissuing checks.
• Assist in   the internal and external audit process by providing support and explanation   for the information and data required.
• The duties   and responsibilities described are not a comprehensive list and that   additional tasks may be assigned to the employee from time to time, or the   scope of the job may change as necessitated by business demands. 

Qualifications

• High school diploma or GED with associate degree in accounting or equivalent accounting work experience preferred.
• One or more years of experience in a business office environment with accounts payable responsibilities.
• Excellent computer and Microsoft Office skills, notably MS Excel
• Experienced with business applications and accounting software
• Proven organizational skills and the ability to maintain precise records
• Excellent communication skills, both verbal and written
• Exceptional interpersonal skills to interact professionally with customers and vendors
• Can work independently and without supervision when required
• Sage experience a plus
• Paylocity experience a plus