Job: Accounting Tech II

SUMMARY: Under the general supervision of the Finance Director, this position is responsible for a variety of accounting and bookkeeping tasks including accounts payable, receivable, and billing.

• Regular Full-Time 
• FLSA Status: Non Exempt
• Grade 35
• Salary Range: $56,276 - $75,972 DOE

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Billing

• Adjust, establish, input, and maintain utility billing customer data
• Prepare utility bills by using billing software
• Coordinate, schedule, and troubleshoot meter reading
• Review and verify trash and recycling billing
• Coordinate, schedule, and troubleshoot water meter reading with the Water/Wastewater Division
• Explain billing procedures and assists the public with questions and complaints
• Pursue collection of delinquent accounts
• Prepare reports monthly, bi-monthly, annually
• Analyze and review data

Accounts Payable (AP)

• Review, input, process, and verify AP invoices
• Issue payments to vendors; maintain records of assigned vendors; set up new vendors in the system; process changes to current vendor information
• Maintain bookkeeping and accounting control records; maintain electronic AP filing system
• Perform appropriate bookkeeping/cashiering/purchasing functions in the preparation, classification, coding, recording, and/or processing a variety of accounting documents by examining invoices, travel expense claims, and purchase orders prior to payment
• Maintain databases of independent contractor and contractors with workers required documentation

Accounts Receivable (AR)

• Assist the public with explaining sales tax procedures, answers questions, and fields complaints

• Enter deposits and verifies cash balances
• Work with sales and use tax system to:
  • Assist customers
  • Perform regular account maintenance including filing frequency, reconciliation, account closures, amendments, and assigning manual tax forms
  • Collaborate with external sales tax auditors
• Pursue collection of delinquent accounts; stays current with payment plans

Cash Receipting

• Research and verify general ledger revenue accounts; confirm correct accounting codes with other departments when necessary

• Perform general cashiering duties for all monies, including verification and cash balancing
• Process daily deposit and reconciles daily cash receipting

Administrative Support

• Scan documents and relevant information to file electronically
• Provide back up for basic accounting tasks
• Assist staff with payment history research
• Maintain technical knowledge of Excel, financial software and other relevant accounting functions

• Welcome and direct visitors to appropriate departments at Town Hall
• Receive deliveries; pick up, sort, and distribute incoming finance mail; maintain and order office supplies
• Other tasks and special projects as assigned

Safety

• Works safely to prevent accidents
• Inform supervisor of unsafe working conditions

MINIMUM QUALIFICATIONS (Education/Experience/Licenses/Certifications):

High school diploma or equivalent; with one (1) to two (2) years relevant experience in data entry, billing, accounting and administrative work required.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

Knowledge of: bookkeeping, billing, internal controls, and auditing standards; governmental accounting principles and practices; tax preparation and compliance; familiarity with accounting software; modern office practices and procedures, Microsoft Word and Excel.

Skill in: performing arithmetic computations accurately; organizational skills and attention to detail; use of computers and various software programs; adaptability to changing technologies; oral and written communication; ability to read, interpret and apply established internal rules, procedures, and policies; tracking, collecting, analyzing, and reconciling accounting data; working cooperatively and effectively with the public, employees, and surrounding departments; maintain detailed and accurate financial records.

Environmental Factors:

Work is performed primarily in a standard office environment and in and around the Town’s buildings and facilities.

Physical Factors:

While performing the duties of this job, the employee is often required to sit for extended periods of time; may occasionally be required to lift and/or move items weighing up to 20 pounds.