Are you a person who believes in providing great care? Do you believe in having a positive impact on other people's lives? Are you a team-player, quick-thinker, and ready to be a part of an organization that supports your growth?

WHAT WE'RE ABOUT

We believe care goes beyond a medical chart. With kindness and integrity as our guide, we strive for excellence in every interaction.

Requirements:

You care.

Payroll Coordinator Perks:

Generous Bonuses
Growth Opportunities - DOUBLE your salary
Health Benefits
401K

Position Summary

Responsible for coordinating employee payroll and benefits in accordance with company policies and procedures and applicable state and federal laws.

Payroll Coordinator Responsibilities

Performs other related duties as required.
Demonstrates commitment to company's mission, values and standards of ethical behavior
Models a positive and professional image that emulates the organization's mission and encourages a spirit of cooperation with co-workers. Provides assistance to co-workers and promotes teamwork by sharing information useful to achieving desired results.
Ensures that all residents are treated fairly, with kindness, dignity, and respect, and their rights are protected at all times
Respects and upholds all residents' personal and property rights whenever carrying out duties, including knocking before entering a resident's room
Complies with all company and departmental policies and procedures.
Processes payroll per facility payroll schedule, company policies and applicable laws, to ensure accurate, timely receipt of paychecks.
Maintains a thorough understanding of all payroll functions, company policies and procedures, federal and state wage and hour law, facility pay practices, timekeeping and information systems.
Ensures that all checks, records, reports and data are kept confidential and are locked and secure. Discusses employee information with supervisors only on a need-to-know basis.
Reviews, adjusts and transmits hours to corporate payroll. Codes checks with appropriate department number to assure that salary and wage expenses are distributed to correct department.
Arranges for all employees to sign their timesheets every pay period.
Coordinates review with department managers and ensures any adjustments are approved by both employee and supervisor. Provides daily accounting of missed punches and other required adjustments at daily stand up meeting and ensures they're resolved within 24 hours. Reports missing meal breaks and ensures penalty is paid.
Maintains payroll records for all employees, including setting up new hires, posting changes to current employees and processing termination paperwork in accordance with established policies and procedures. Ensures paperwork is processed in timely manner.
Ensures that employee benefits enrollment, changes and terminations are processed in a timely and accurate manner.
Helps to resolve issues with employee benefits and assists with open enrollment process.
Assists in ensuring that employees injured on-the-job are sent to company's clinic in a timely manner, that paperwork is completed within 24 hours and forwarded to Risk Management Employee Safety department immediately thereafter, a thorough investigation is completed in accordance with facility policy and procedure.
Coordinates employee leaves such as FMLA/CFRA, Pregnancy Disability Leave, Workers' Compensation disability, and personal leaves in accordance with federal and state law and company policies and procedures. Facilitates communication between company and employee, ensures documentation from medical provider is received and sent to corporate human resources in timely manner. Informs corporate payroll when employee is to be removed from payroll and/or benefits.
Maintains and tracks attendance records. Communicates to department managers when absence becomes excessive or other issues occur in accordance with the Human Resource Policy and Procedure.
Communicates with employees, departmental directors/supervisors concerning payroll information.
Resolves payroll disputes by assisting employees in obtaining information concerning their payroll check, deductions, accruals, overtime, etc., as necessary.
Prepares financial and statistical reports concerning payroll information as directed.
Keeps payroll backup updated on new regulations, policies and procedures.
May be cross-trained in Accounts Receivable, Accounts Payable, Admissions and Receptionist duties and other appropriate business office functions, and provides support as needed.
Reports the following in accordance with established facility procedures and regulatory standards: accidents and incidents; resident grievances, complaints, allegations of resident abuse and/or misappropriation of resident property; occupational exposure to blood, body fluids, infectious materials, and hazardous chemicals; concerns and suspected incidences of non-compliance including but not limited to hazardous conditions and equipment.
Adheres to state and federal regulations and company policies and procedures; HIPAA confidentiality standards of resident and facility information; Infection Control, Universal Precautions, OSHA and safety standards; and established safety precautions and regulations (including use of mechanical lifts when lifting or moving heavy individuals or objects) in the performance of tasks and the use of equipment and supplies.
Attends orientation, in services and meetings as required. Participates in OSHA and CDC in-service training programs for hazardous communication, TB management, and bloodborne pathogens standard.
Takes responsibility for staying updated on new regulations, best practices and internal policies and procedures.
Demonstrates knowledge of facility and departmental quality improvement activities. Recommends to Supervisor any equipment and supplies needed for the department as well as any departmental improvements.
Utilizes most efficient, safe and cost effective techniques and methods, and uses supplies and equipment in most efficient manner to minimize waste.
Participates in and assists in departmental studies and projects as required.
May perform administrative duties such as completing forms, reports, etc., and submit to Supervisor as necessary.
Works with facility consultants as necessary and implements recommended changes as required.

The above listing of duties and responsibilities is not intended to be all-inclusive but rather to serve as a description of the range of duties and general nature of the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Payroll Coordinator Requirements

1 - 2 years previous payroll processing experience required
High school diploma required; Associates degree from accredited college in business, accounting or related field preferred
Ability to calculate numbers and perform data entry
Must be able to maintain high level of confidentiality
Commitment to the Beecan mission to consistently deliver high quality, person-centered care with dignity, respect, compassion and integrity, and to enrich every life we touch. Embracing of Beecan values of care & compassion, community, honesty & integrity, teamwork, innovation and safety
Ability to represent Company in an ethical and professional manner, and to maintain accountability
Ability to interact tactfully, effectively, and professionally with other employees, residents, family members, visitors, government agencies/personnel and the general public, as needed
Must be able to relate to and work with physically and/or mentally ill, disabled, elderly, emotionally upset, and at times hostile people within facility and treat them with respect and consideration regardless of their cognitive or functional level
Willingness and ability to function as an effective team member through good communication and cooperation to meet departmental goals
Must demonstrate flexibility and ability to adapt to change
Ability to organize, prioritize and meet deadlines
Must be able to multitask and handle pressure
Must be able to follow instructions and to accept feedback
Must successfully pass background check, health exams, and any other pre-employment requirements
Must be able to operate departmental equipment, as appropriate
Willing to work beyond normal working hours, weekends, holidays, and/or on other shifts and in other positions, when necessary
Must be able to read, write and speak the English language sufficiently and comprehensively enough to perform the essential functions of the job
Sufficient computer skills including proficiency in Microsoft Office, Outlook, and /or Internet to perform required duties.
Sound knowledge of basic mathematical concepts and tools
Knowledge of standard office practices
Ability to understand and follow applicable regulations, policies and procedures fully and consistently
Must have strong detail orientation and high accuracy level.

Benefits:

Medical insurance with Rx benefits
Dental insurance
Vision care
401k retirement savings plan
Paid vacation

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